Naa, The Proofer Ltd ensures discretion and privacy for you, our clients and your texts. This page
describes what data is employed by NTP and how we use this data in accordance with the General Data
GDPR is a set of rules on how data is collected, stored, and used in the European
Upon contacting NTP about proofreading, copyediting or writing work, we keep your contact details
on our password-protected computers and phones.
These details include name, address (email and
postal), phone number, website address, among others, which are used to communicate with our clients
during ongoing work and for future contracts.
Our client’s contact details are kept securely. Data is seen only by the editors and company accountant.
Online storage systems or word-processing software such as Dropbox or Google Docs are occasionally
used upon request.
We can review or delete any such data upon request, or clarify the retained data in our care.
details also appear on our CRM—which is also seen by our editors and accountant.
We can also
anonymize or pseudonymize it upon request.
Occasionally, when requested and by mutual agreement, we use online storage systems or wordprocessing software such as Dropbox or Google Docs.
We safeguard your work by the of external storage drives for future reference. If asked, we can delete
such files upon completion of project.
We value confidentiality and understand its relevance to business; hence, we do regular reviews of our
privacy settings, policies and practices to suit clients.
Scope Of Work
Editing terms can cause confusion between authors and editors. It is important that you know
the kind of service your script requires, and the scope of work entailed in each type of editing.
There may be slight differences between the scope of work involved within each type of editing
across editing companies. Here are the types of editing NTP offers and their meanings.
Remember that this is not set in stone and you can always contact us for clarity.
PROOFREADING (Mechanical Editing)
Proofreading services are usually the last review done on any content before it is made public
for consumption. The services include reviews concerning grammar, spelling, punctuation,
subject-verb agreement, capitalization, pronouns, spacing, and verb-tense consistency. NTP
will ensure that your audience finds your final product grammatically perfect, clear, and
pleasing to read. Other radical changes that may be expected will fall under the subsequent
levels of copyediting.
Many people opt for proofreading services when what they need are copyediting services, and
this is because they mistake proofreading services for copyediting services. Copyediting is a
process that combines both science and art.
The entire process of copyediting is an improvement of the proofreading service and it is
centred around the five Cs—writing that is correct, concise, clear, complete, and consistent.
This is done in various steps and details. NTP editors will ensure that the original tone of your
work is not altered while improving your script. A revision-tracking system—Microsoft
Word’s Track Changes feature or GoogleDocs Edit feature where changes can be reviewed by
the client is used. The changes can be accepted or rejected with the click of a button.
a. Basic Copyediting
Here, the editor will go beyond proofreading the script. This level of copyediting involves the
editor identifying and amending sentence and paragraph structure, replacing repetitive words
with synonyms, eliminating redundant words, improving parallel structures, as well as ensuring
b. Heavy Copyediting
The editor will employ a more intensive look at the meaning of each sentence in the script.
This is characterised by replacing weak words, phrases, and sentences with potent alternatives.
The heavy copyediting services ensure the adherence to your preferred style (i.e. The APA
style, the Chicago Manual, Associated Press, etc.) of your script. NTP employs this type of
editing for Academic contents, unless otherwise requested by the client.
c. Substantive Copyediting (Line Editing)
For substantive copyediting services, the editor will rewrite major portions of your document.
If you need help writing your paper and not just editing, then this is the recommended type of
copyediting for you. This type of editing is laborious and costly. It is important that the author
reviews the edited work to ensure that the editor’s review hasn’t altered the tone and message
of the paper.
d. Developmental Copyediting
The scope of work for developmental copyediting involves the editor rewriting your script
while educating the author on how to write better. Think big picture. Your original content will
change significantly, and there will be new content additions if the editor feels argument made
in the paper are weak. New research, references, and citations may also be included. It should
be noted that rewrites often alter the author’s original voice, and usually requires numerous
revisions to get the content right. It is important that you budget and plan your schedule
accordingly for this level of service.
Rename your document if possible as follows: First-name_Last-name_today’s-date.
For instance, if your first name is Naa, your last name is Tackie and today’s date is 30 September 2019, the name of your file would be Naa_Tackie_30092019.
If you send more than one file to us on the same day please name the second file Naa_Tackie_30092019_2, the third file Naa_Tackie_30092019_3 and so on.